Hire Tuddenham Hall
Have your next event at our Scout Hall!
Tuddenham Hall is a wonderful space for meetings, events and parties, nestled alongside the Coburg Lake Parklands and Merri Creek reserve. Best of all, your hire fees go directly to our not-for-profit Scout Group — so you'll be supporting local youth development while enjoying a great venue.
Please note: The hall is not available for casual hire during summer school holidays, and we require a minimum of two weeks' notice for all bookings. Our inbox is checked every few days, so please plan ahead.
The Space
Recently upgraded and well-equipped, Tuddenham Hall is ready for a wide range of functions and activities.
- Main space — Accessible 15m × 9m multi-use area with high ceilings and generous natural light
- Seating — Flexible layout for up to 80 guests at tables, or around 100 for meetings; 9 tables available at no extra charge
- Bathrooms — Brand new, DDA-compliant accessible and unisex facilities
- Kitchen — Fully upgraded with a professional 90cm stove/oven, microwave, dishwasher, coffee and tea facilities, and urn (available on request)
- Heating & cooling — Combustion heater for winter; high ceilings, mature trees and multiple doors keep things comfortable in summer
- Parking — Plenty of unrestricted on-street parking with no time limits or meters
- Lighting — Motion-sensing LED floodlights at all external entrances
- Safety — Emergency exits, emergency lighting, smoke alarms, fire extinguishers, fire blanket and hand sanitiser station
📍 Getting here: Less than 5 minutes' walk from Route 19 trams on Sydney Road (Stop 38, Carr St); around 10 minutes' walk from Batman Station (Upfield Line); under 2km from the Coburg Sydney Road shopping precinct.
Availability
During school terms, the hall is not available on the following evenings due to Scout gatherings and recurring bookings:
- Tuesday evenings after 6pm
- Wednesday evenings after 6pm
- Thursday evenings after 6pm
Approved Uses
We welcome the following types of bookings:
- Sports, dance, yoga and martial arts classes
- Meetings, community groups and team offsite days
- Daytime parties (birthdays, baby showers, religious events, etc.)
- Training courses and classes
Please note: In line with Scouts Victoria policy, the hall is not available for commercial or business ventures outside those listed above. Due to our proximity to residential housing, we are also unable to accommodate evening parties such as 18th or 21st birthday celebrations. We love our neighbours!
All hire decisions are at the sole discretion of the 1st Coburg Scout Group Committee and/or Group Leader.
Hire Rates
| Type | Rate |
|---|---|
| Daytime (8am–6pm) | $30/hr (min. 4 hrs / $120), capped at $250/day |
| Friday & Saturday nights (6pm–midnight) | $350 (subject to approval) |
| Sunday nights & weeknights (when available) | $30/hr (min. 4 hrs / $120) |
| Security deposit (all hires) | $250 refundable bond |
Recurring hires — Discounted rates are available for organisations requiring ongoing bookings. The more hours, the lower the rate. One term's payment is required in advance. Contact us for details.
Community & not-for-profit organisations — We offer heavily discounted rates for registered NFPs and charities. Contact us with confirmation of your status to find out more.
How to Book
- Check availability — Email 1stcoburgscoutsgroup@gmail.com with your preferred dates. We'll confirm availability or suggest alternatives.
- Sign the hire agreement — Arrange a convenient time to meet at the hall and bring a completed casual hall hire agreement (complete the red sections only). This can also be emailed in advance.
- Pay the hire fee — Payment by PayID or internet banking is preferred:
- PayID: 1stcoburgscoutsgroup@gmail.com
- BSB: 083-004 | Account: 44-423-1686 | Account name: 1st Coburg Scout Group
- In the remitter field, include your name (e.g. COBURG YOGA)
- In the description, include HALL and the hire date (e.g. HALL 28 NOV)
- Cash payments must be made before or at key collection. Cheques are not accepted.
- Pay the security deposit — The $250 bond is due at key collection and must be paid separately from your hire fee.
Frequently Asked Questions
Can I inspect the hall? Yes! Start by viewing the hall online. If you'd like an in-person look, email us at 1stcoburgscoutsgroup@gmail.com to arrange a time.
Can I book extra time for setup and pack-down? Yes, if the hall is available. Make sure you include setup and pack-down time within your hire period to avoid any issues.
When do I return the key? By 10:00am the following morning, unless prior arrangements have been made.
Are there cancellation fees? Yes. A $50 cancellation fee applies up to two weeks before your booking date. After that point, the full hire fee is non-refundable.
What tables and chairs are available? We have trestle tables (seating 8–10 each) and 50+ stackable chairs and bench seats — enough for around 80 people. Let us know your needs when booking so we can have everything ready.
Are plates and glasses provided? The kitchen has some glasses and plates, but we recommend bringing your own for larger groups. We also have quality melamine plates, bowls, mugs and cutlery for up to 50 people available to hire — ask when enquiring (note these are prioritised for Scout events and camps).
Is audio-visual equipment available? Yes — we are currently trialling hire of a short-throw data projector for $30 per booking. It's HDMI/VGA compatible and delivers an image of over 100 inches, ideal for presentations and video. A free roll-down screen is also available if you bring your own projector.
Is a PA system available? No — there is no PA system or piano on site.
Can I decorate the hall? Yes, but please use string or Blu-Tac only — tape can damage paintwork. All decorations must be removed before you leave. No signage is permitted on the exterior of the building.
Is smoking permitted? No. Smoking is strictly prohibited anywhere on the premises. Please do not discard cigarette butts on the surrounding parklands.
How much noise is acceptable? The hall is in a residential neighbourhood. Please keep noise and music to moderate levels, contained within the hall, and be considerate of neighbours when departing.
Am I required to clean the hall? Yes — please leave the hall as you found it. This includes:
- Removing all balloons, decorations and adhesives
- Washing and storing all kitchen items used (including dishwasher items)
- Wiping down tables, chairs and benchtops with disinfectant, and restacking in the furniture cupboard
- Cleaning bathrooms and wiping surfaces with disinfectant
- Removing all food from the kitchen and fridge
- Sweeping floors (and mopping if necessary — use minimal water to protect the timber)
- Picking up any litter or cigarette butts outside the entrance
Brooms, a mop, bucket and cleaning supplies are provided.
Do I need to take my rubbish? Yes — all rubbish must be taken with you. Nothing is to be left on the kerbside. We recommend bringing a few sturdy bags. Our bins are reserved for Scout Group use.
What if damage occurs? Contact us immediately and let us know what happened, what was damaged, whether anyone was injured, and whether there is any ongoing risk. The Group may require the hirer to repair or replace damaged items. Liability extends beyond the security deposit, and the Group or Scouts Victoria may pursue recovery of costs where necessary.
Ready to book or have a question? Email us at 1stcoburgscoutsgroup@gmail.com — we'd love to help.
